Contract Management (enterprise-wide) - Software Solution

Software to manage all types of contracts enterprise-wide

• A central data warehouse consolidating all contract terms that were previously stored across multiple systems or in a hard copy
• More than simply document imaging - the system is relied upon to record, organize and track contract terms to support critical management processes, including compliance, performance management, penalty avoidance, risk exposure analysis and renewal process
• All contract types may be managed, including customer, vendor and supplier agreements
• Users define specific contract terms to be captured by the system
• Automatic notification by e-mail of pending critical dates / events
• Automatic generation of standard contracts and mass mailings
• Access scanned copies of original documents
• Access all contract data with ad-hoc queries and pre-configured reports

Quorum Contract Management

Input Data Contract terms Counterparty information Notice information

Information Managed Contract terms Contract header information Renewal dates Payment dates Other deadlines Related contracts, affiliations, cross references Transaction history   Processes Contract administration Contract performance evaluation Document imaging (optional) Alerts & notifications Automatic contract creation (from templates) Mail merge to issue notifications Deliverables Contract briefs Tickers Event notifications Renewal alerts Other transaction alerts Alerts & notifications Pre-configured reports

Output Data Contract header data to transactional systems Ad-hoc inquiries Other enterprise system integration (transaction systems)

Why Quorum Contract Management?

• Confidence in being able to access a single, accurate, standardized repository for all contract terms across the enterprise
• Instant electronic secured access to contract terms by all authorized personnel across the enterprise
• Contract performance tracking and reporting
• Variety of alerts and notifications automatically triggered by events
• Automatically generate contract documents
• Automated mass mailings
• User-defined configurability - unlimited categorization and grouping
• Support for energy industry specific attributes and functions - no customization
• File and records management allow easy access to scanned documents in a secured network folder or document management application
• Integrity of design ensures control compliance and support for audit
• Support for variety of pre-configured and ad-hoc reports, as well as business intelligence
• Support for integration into other relevant systems including general ledger (GL)
• A component of Quorum's enterprise wide energy software solution portfolio - can be deployed stand-alone or integrated with other enterprise solutions